Shipping notices processed, matched and reconciled — so goods receipt is ready before the truck arrives
The operational reality:
Why shipping notice processing matters more than it seems
Shipping notices sit between order confirmation and goods receipt in the procurement lifecycle. When they’re processed correctly, your warehouse knows what’s coming, your planning team can schedule accordingly, and goods receipt in the ERP is prepared before the delivery arrives. When they’re not — when ASNs sit unprocessed in an inbox, or get manually entered hours or days late — the warehouse is surprised by deliveries, goods receipt is delayed, and the downstream invoice matching that depends on GR data backs up. It’s a document type that affects the speed and accuracy of everything downstream.
How Netfira automates Shipping Notices
Ingest
ASNs arrive by email, API, SFTP or EDI. PDF packing lists, structured ASN messages, Excel spreadsheets — all formats handled through supplier-specific Connections.
Match
Shipping data is extracted and matched against open purchase orders. Quantities, items, expected delivery dates and shipping terms are compared. Partial shipments and split deliveries are handled through line-item level matching.
Track and notify
Deliver
Clean Shipping Notice data in SAP — without the manual cross-check
500+
Business partners connected
4,000+
Documents processed per month
Faced with manual, repetitive processes and a dependency on internal IT for system changes, Hoerbiger turned to Netfira to automate the handling of transactional documents – Order Confirmations, Shipping Notices, and Customer Orders. The result was improved planning accuracy, time savings, and a strategic shift in how purchase orders (POs) are managed.
Key capabilities for processing Shipping Notices reliably
PO matching for shipping data
Every shipping notice line is matched against the corresponding PO line. Partial shipments, split deliveries and quantity variances are handled through tolerance logic.
Goods receipt preparation
GR records are prepared in advance of physical delivery. Warehouse teams confirm receipt rather than creating records manually — reducing processing time and entry errors at the point of goods arrival.
Delivery schedule tracking
Confirmed delivery dates from shipping notices are tracked against PO schedules. Changes surface immediately. Planning teams get advance warning of delays, partial deliveries or schedule shifts.
What changes when ASN processing is automated
When ASNs are automated, your team spends less time checking and chasing — and gains earlier visibility, cleaner data and more reliable execution.
Shipping notices sit unprocessed in email
ASNs processed and matched within minutes of receipt
Warehouse surprised by deliveries
Goods receipt prepared before delivery arrives
Delivery schedule changes discovered late
Schedule deviations flagged and notified in real time
GR data entered manually at dock
GR data pre-populated and confirmed on receipt
Invoice matching delayed by missing GR
Accurate, timely GR data accelerates downstream matching
How procurement teams are driving innovation through process automation
Stifled by an outdated way of working, purchasing workflows too often rely on manual tasks. Rapid advancements in digital technologies, however, allow purchasing to use future-proof automation solutions to drive corporate innovation through process automation. While these technologies range in their availability and implementation cycles, purchasing automation tools are readily available now. The Netfira Platform allows purchasing teams to drive innovation and initiate the digital transformation in their company through automated document processing.
Related flows
Shipping notices rarely exist in isolation. Netfira helps teams automate the connected document flows around them — reducing manual work, improving data continuity and creating more reliable end-to-end operations.
Order Confirmations
Customer Orders
Invoices
