Procurement automation
Know what your suppliers have confirmed. Without checking every document by hand.
No supplier format changes
Line-level PO matching
Human review where it matters
Suppliers send order confirmations, shipping notices and quotes in different formats, often with changes to price, quantity or delivery dates. The Netfira Platform captures these responses, checks them against your purchase orders and routes relevant discrepancies for review — while validated transactions move into your ERP.
Purchase orders go out automatically. Supplier responses still get checked line by line.
An order confirmation may arrive as a PDF attachment, a spreadsheet or a portal export. A buyer has to find the corresponding purchase order, check every line and decide whether a change is acceptable. When confirmations are handled manually, relevant delivery changes and quantity or price discrepancies can be missed, delayed or left outside the ERP.
Assess your processThe real work is not reading the document. It is identifying what changed and making sure the right action follows.
Repetitive checks
Buyers compare documents, part numbers, quantities and delivery dates across systems.
Late surprises
Deviations may only become visible when planning has already moved on.
Unreliable ERP data
Supplier commitments and purchase-order information can fall out of sync.
How it works
From supplier response to verified ERP data.
Netfira connects incoming supplier documents to the original purchase order, applies your rules and keeps the exceptions visible. One configurable process, from receipt to ERP.
Netfira receives the supplier response, extracts its data, matches each relevant line to the purchase order, applies tolerances and routes discrepancies for review. Validated, approved data is then delivered to the ERP.
See what procurement automation could look like in your environment.
Walk through supplier document capture, line-level PO matching, exception handling and ERP integration with the Netfira team.
Built for procurement
The controls your team needs, built into the process.
Document extraction is only the starting point. Netfira performs the checks and decisions procurement teams otherwise handle manually.
Line-level purchase order matching
Compare supplier confirmations against purchase orders at header and line level. Check material references, quantities, prices and delivery dates against the information you already hold.
Configurable tolerances and workflows
Apply your rules to acceptable differences and route material changes by supplier, business unit, value or deviation type. Routine transactions continue without unnecessary intervention.
One workspace for exceptions
Give buyers the original supplier document, related PO and highlighted discrepancy in one place. Review, resolve or approve the issues that need judgement.
No forced supplier change
Continue receiving documents through established channels and formats. Use AI-assisted Connections and Verified Connections to support trading partners without requiring every supplier to adopt EDI or a new portal.
What changes
Fewer manual checks. Earlier visibility. More reliable purchasing data.
Give procurement teams more time to manage suppliers and delivery risk, rather than process the documents behind them.
Netfira
Manual processing
Deviations
Caught when suppliers respond
Delivery-date, price and quantity changes surface when suppliers respond, so buyers can act before the issue moves downstream.
Late surprises
Deviations may only become visible when planning has already moved on.
Routine administration
Automated comparisons
Repetitive comparisons and data entry are automated, so purchasing resources focus on relevant exceptions and supplier decisions.
Repetitive checks
Buyers compare documents, part numbers, quantities and delivery dates across systems.
ERP data
Kept aligned
Validated, structured confirmation information goes into your existing systems, so planning and purchasing work from more reliable data.
Out of sync
Supplier commitments and purchase-order information can fall out of sync.
Growth
Scales across suppliers and plants
Add trading partners, business units and document types without duplicating the same manual checking process.
More of the same checks
Every new trading partner, plant or document type adds to the manual checking workload.
Beyond order confirmations
Automate the supplier documents connected to every purchase order.
Supplier responses rarely arrive as a single document. The Netfira Platform can connect the steps around the purchase order to create a more consistent flow of information.
Order confirmations
Match supplier commitments against the PO and flag changes requiring attention.
Shipping notices
Capture expected shipment details and validate relevant quantities and dates against procurement records.
Quotes and RFQ responses
Extract and structure supplier quotations for comparison and downstream purchasing workflows.
Invoices
Extend automation into AP with invoice validation, PO/receipt matching and approval workflows.
Works with your environment
Keep your ERP. Improve the information going into it.
Netfira sits between supplier communications and your enterprise systems. It can receive documents through existing channels, validate supplier responses against reference data and deliver structured transactions in the format required by your configured integration. This helps purchasing teams automate document handling without rebuilding how every supplier communicates.
Existing supplier channels
Configurable business rules
SAP and other ERP environments
Audit trail and human oversight
Clean order confirmation data in SAP® — without the manual cross-check
500+
Business partners connected
4,000+
Documents processed per month
Faced with manual, repetitive processes and a dependency on internal IT for system changes, Hoerbiger turned to Netfira to automate the handling of transactional documents – Order Confirmations, Shipping Notices, and Customer Orders. The result was improved planning accuracy, time savings, and a strategic shift in how purchase orders (POs) are managed.
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