Automate the supplier document flow without losing operational control

No supplier change required

Human review where it matters

Works with existing ERP/P2P systems

Automatically process supplier confirmations, ASNs and quotes against your purchase orders at line level. Delivery changes, quantity variances and pricing discrepancies are surfaced for review — while compliant transactions flow straight through to your ERP system.

Supplier responses create operational bottlenecks

Order confirmations, ASNs and quotes rarely arrive in a perfectly structured format. Delivery changes, quantity variances and pricing discrepancies must be identified, validated and reflected in the ERP before operations can move forward.

Most procurement teams still manage this risk through manual checking — line by line, supplier by supplier, document by document.

From inbox chaos to transaction certainty

See where manual work disappears and governed automation takes over.

Before Netfira

With Netfira

Before Netfira

Supplier documents arrive in multiple formats

PDFs, scans, EDIFACT, spreadsheets — every supplier does it differently, every inbox a triage problem.

With Netfira

Documents captured from mailbox, SFTP, API, portal or upload

Every channel routes into one workflow. No one has to remember where a supplier sent what.

Before Netfira

Buyers manually compare lines to the PO

Comparing documents side by side, copy-pasting SKUs, re-keying prices and quantities.

With Netfira

Line-level matching checks

Every line cross-referenced against the PO automatically — no spreadsheet, no second monitor.

Before Netfira

Variances are found late or inconsistently

Price changes slip through, short shipments surface days later — disputes pile up downstream.

With Netfira

Exceptions are surfaced for review

Only the variances that need a human reach a human — with full context, attached, ready to action.

Before Netfira

ERP updates depend on manual effort

Hours of re-keying per buyer per day; the ERP only knows what someone remembered to type.

With Netfira

Validated data flows into ERP automatically

Clean, governed, audit-ready records land in SAP or your ERP system — straight-through, every time.

Configure once, run with confidence.

Procurement teams can recover hours per day — and stop chasing variances after the fact

97%+

Straight-through processing

100K+

Workflows/month

Clean order confirmation data in SAP® — without the manual cross-check

Faced with manual, repetitive processes and a dependency on internal IT for system changes, Hoerbiger turned to Netfira to automate the handling of transactional documents – Order Confirmations, Shipping Notices, and Customer Orders. The result was improved planning accuracy, time savings, and a strategic shift in how purchase orders (POs) are managed.

From inbox to ERP in one pipeline. No black box.

Ingest

Documents arrive via monitored mailbox, SFTP transfer or manual upload.

Extract and validate

Header and line data is validated against your operational requirements before processing.

Match

Extracted data is matched against the corresponding PO at head and line item level.

Approve and resolve

Variances outside tolerance surface as exceptions for review and approval.

Export

Validated transaction data flows directly into your ERP in the exact format required.

Tools built for procurement teams

Generic extraction tools capture data. Netfira helps procurement teams do the harder work: match supplier responses, manage variances, route decisions and keep ERP data accurate.

Connect

Monitored supplier inbox

Capture confirmations, ASNs and quotes from email, SFTP, API, portal exports or upload.

Connect

Verified Connections

Get EDI-grade reliability for high-volume suppliers without forcing supplier change.

Connect

Supplier portal

Let selected suppliers confirm, update or deviate through a controlled interface.

Process

Line-level PO matching

Match supplier responses against purchase orders at header and line level.

Process

Delivery-date variance handling

Surface price, quantity, delivery date, substitution and partial fulfilment issues.

Process

Exception workspace

Give buyers one place to review, resolve and approve documents that need attention.

Process

Approval workflows

Route decisions by supplier, value, commodity, business unit or tolerance breach.

Process

Delivery-date handling

Catch date changes early so buyers can assess impact before goods receipt.

Compliance

Audit trail

Track every field, change, exception, approval and user action.

Automation for the way procurement teams actually work

Netfira gives procurement teams the tools to move faster, reduce manual effort, and maintain full control — without disrupting existing processes. From order confirmations to invoices, automation is tailored to how you already work.

Delivery, price and quantity changes surface as soon as suppliers respond — early enough to replan, clarify or approve.

Reduce repetitive checking, re-keying and follow-up so buyers can focus on supplier performance, shortages, risk and negotiation.

Matched and validated transaction documents keep purchase order data accurate, current and ready for the teams that depend on it.

Process more supplier responses across more suppliers and document types without increasing manual checking or disrupting existing supplier processes.

One platform for every supplier document your team depends on

Capture, validate and route the documents behind your procurement process — from purchase orders and confirmations to invoices, quotes and shipping notices.

Purchase Orders

Order Confirmations

Shipping Notices

Invoices

Quotes

Any other document

Get started with Intelligent Document Processing

Complete the form, and we’ll connect to explore practical ways Netfira can help your team save time, reduce errors, and work smarter.

Discover how to eliminate manual document handling

Explore how Netfira can be tailored to your operational needs

Learn how Netfira fits seamlessly into your existing systems

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How businesses are automating smarter with Netfira

Businesses across industries are using the Netfira Platform to streamline document workflows, reduce manual effort, and improve data accuracy. Explore real examples of how our customers have connected partners faster, automated complex processes, and integrated seamlessly into their systems.