Supplier quotes captured, structured and ready for comparison — not buried in email
When you send an RFQ to ten suppliers, you get ten responses in ten different formats. Netfira captures them, extracts the relevant pricing and terms data, structures it for comparison, and routes through your approval workflow. Sourcing decisions get faster and more data-driven.
The operational reality:
The RFQ response problem
An RFQ goes out to eight suppliers. Responses come back as PDF quotes, Excel pricing sheets, email body text and portal exports. Each supplier formats their response differently. Prices are per-unit, per-hundred, per-kilogram or per-lot. Delivery terms use different incoterms. Payment terms vary. Lead times are expressed in days, weeks or “as agreed.” Turning this into an apples-to-apples comparison requires a procurement professional to manually extract data from each response, normalise it into a common format, and build a comparison spreadsheet. For complex RFQs with dozens of line items, this takes hours — hours that could be spent on supplier negotiation and strategic sourcing.
How Netfira automates Quotes
Ingest
Extract and structure
Compare
Route for approval
Key capabilities for processing Quotes reliably
Multi-format quote capture
Price normalisation
Approval routing
How to increase data quality for a competitive edge in procurement
Although good data quality is crucial for successful operational processes, purchasing departments struggle with poor data quality. The Netfira Platform can solve this problem by automating the manual processes where data originates. This shows that any company can increase its data quality in purchasing through the automation of document processing.
What changes when RFQ processing is automated
When Quotes are automated, your team spends less time checking and chasing — and gains earlier visibility, cleaner data and more reliable execution.
Quote data manually extracted from varied formats
Automated extraction and normalisation
Comparison spreadsheet built by hand for each RFQ
Structured comparison available automatically
Hours spent compiling data, minutes spent analysing it
Data compilation automated, more time for strategic evaluation
Approval decisions undocumented
Full audit trail of sourcing decisions
Related flows
Quotes rarely exist in isolation. Netfira helps teams automate the connected document flows around them — reducing manual work, improving data continuity and creating more reliable end-to-end operations.
Shipping Notices
Capture shipment details, delivery quantities and expected arrival information to improve inbound visibility.
Customer Orders
Invoices
Order Confirmations
The downstream step: once a supplier is selected, their POCs are processed automatically.
