Optical Character Recognition (OCR) is a technology that enables you to convert different types of documents, such as scanned paper documents, PDF files or images captured by a digital camera into editable and searchable data.
OCR technology is used to convert different kinds of images containing written text (typed or printed) into machine-readable text data. Instead of retyping a written text manually, you can convert all the required materials into a digital format within several minutes using a scanner (or a digital camera) and Optical Character Recognition software.
In procurement, OCR is mainly used to scan and digitise information from, for example, printed invoices, purchase order confirmations etc. That means it is used to capture documents and incorporate data into the downstream systems.
Using OCR software involves three steps:
Step 1: Pre-processing the document image
Step 2: Character Recognition
Step 3: Post-processing the document image
Alternative to OCR: The Netfira Platform
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OCR |
Netfira Platform |
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Costs |
The software is expensive, special scanning hardware needed, training, materials and staffing costs |
SaaS solution: Minimal investment costs
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Accuracy |
Low accuracy, mistakes are likely
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Very high data accuracy, hardly any errors through AI
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Correcting errors |
Labour-intensive |
AI is capable of learning and is becoming more and more precise, check and correct discrepancies easily
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Scope of application |
Only works with specific formats |
No restrictions, AI can also work with and structured unstructured data
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Purchasing benefits from implementing automation solutions that use AI. Read more about the steps to take in order to choose an AI-based solution.
Unlike other document automation solutions, the Netfira Platform can be implemented with minimal effort from internal IT teams. There are only 5 tasks that require action from IT.
What is the difference between digitisation and automation? To achieve process optimisation in purchasing, simply digitising processes is not enough but automating manual activities leads to noticeable benefits.
This whitepaper deals with the document automation along the P2P process and presents the benefits of the Netfira Platform.
Many people think that they cannot afford to automate their business processes. But the real question is: Can you afford not to automate? Or is automation the key to remaining future-proof?
Netfira takes part in the BME eSolution Days 2022 and presents the Netfira Platform for automating purchasing during a customer presentation.
Learn how Netfira can automate your workflows and
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