The Benefits of a SaaS IDP Solution for Procurement

December 5, 2023

Advancements in technologies, such as IDP cloud solutions, continue to change the B2B world profoundly. In our last blog article, we showed how IDP cloud solutions combine the best of intelligent document processing (IDP) with the best of cloud computing. Cloud computing comprises a wide range of services that aim to meet various IT needs of an organisation. One service model that operates in the cloud is Software-as-a-Service (SaaS). Procurement departments relying on the power of intelligent document processing can benefit immensely from document automation in the cloud. Procurement software needs to be efficient, future-proof, and agile, which are distinct advantages of a SaaS IDP solution. 

7 Main Advantages of SaaS IDP solutions for Procurement

1. Easy configuration

Unlike on-premise IDP solutions, SaaS IDP solutions allow users to connect to a ready-to-use system. As a result, companies do not require internal server infrastructure and implementation times are drastically reduced.   

2. No maintenance

The SaaS provider is responsible for maintenance and security-related aspects of the software, reducing the pressure on IT departments and providing users with peace of mind. 

3. Low costs

Companies do not have to install and run applications on their systems. This eliminates the need to invest in hardware and licensees and reduces the costs associated with maintenance and support. Users only pay for what they need and use. The initial setup costs for IDP SaaS solutions are also low, and implementation time is far quicker than for on-premise systems. 

4. High flexibility

IDP SaaS solutions afford users more flexibility than on-premise systems. For example, companies can subscribe to SaaS offers as required instead of purchasing licenses and installing the software on internal computers. In addition, SaaS IDP applications are provided over the web, which means users can access the software from any device or location, pending relevant permissions.

5. Easy scalability

Organisations can make greater use of individual services or functions if necessary. This is particularly important for companies growing rapidly or needing larger capacities for seasonal reasons. In addition, the Netfira Platform offers operational improvements along the P2P process, and users can easily configure more document types as the need arises.   

6. Work within a familiar environment

Teams can work within their familiar environment. There is no need to make disruptive changes to processes or systems as the system can adapt to the relevant requirements of the business. 

7. Relieve IT departments

As SaaS is web-based, users benefit from service providers updating the software automatically – often weekly or monthly. There is no ongoing requirement on IT to implement new releases or patches. Cloud-based document automation software means the IT department has an effortless involvement in the digitisation project, allowing them to focus on other tasks and duties.   

The Power of Intelligent Document Processing SaaS Solutions for Procurement

IDP cloud solutions – and above all IDP SaaS solutions – provide procurement with future-proof technology that enables the efficient automation of operational activities and processing of unstructured documents. Modern technologies and the demands of companies are changing rapidly. This unpredictability makes SaaS IDP solutions the right choice thanks to a higher flexibility and low costs compared to on-premise solutions. Considering all the advantages, SaaS IDP solutions prove to be a powerful alternative to on-premise solutions. Moreover, by automating procurement with a SaaS IDP solution, companies can concentrate on strategic business activities and achieve sustainable increases in operational efficiency.