How the Netfira Platform helps to process csv files automatically

In times of supply bottlenecks and supply chain disruptions, purchasing needs to process large amounts of data in crisis managment of material supply. Due to a backlog of unprocessed documents caused by overdue deliveries, many companies currently use csv files as a means of communication between suppliers and customers. Because processing csv files manually leads to problems, the Netfira Platform enables buyers to process csv files automatically. 

Share:

Share on linkedin
Share on xing
Share on facebook
Share on twitter

The background: COVID-19 and war cause supply chain disruptions

The COVID-19 pandemic has caused profound supply chain disruptions. In procurement, these disruptions have manifested themselves in delays and a subsequent backlog of purchase order confirmations that need to be processed. Businesses are reporting a dramatic increase in order confirmations as the ongoing disruption is forcing suppliers to provide multiple order confirmations for each purchase order. 

The result: Suppliers send csv files to purchasing

Due to a backlog of unprocessed documents caused by overdue deliveries, purchasing and suppliers have switched to a crisis management mode. In contrast to the standard process (order-confirmation-delivery), many companies currently use csv files as a means of communication between suppliers and customers. A lot of suppliers use these files instead of sending purchase order confirmations to the purchasing department.  

What is a csv file?

CSV stands for comma-separated values and is a file format for structured data. A csv file enables simple data exchange between software programmes. It is saved as a text file with the extension .csv. It is often used to save tables or databases or to export them from the respective software programmes so that they can then be further processed in spreadsheet programmes such as Excel.  

The problem with processing csv files manually

The use of Excel lists to process purchase orders often means that an already existing semi-automated or automated process is interrupted or even replaced by manual processing. In addition to the challenges created by restricted material availability and logistical bottlenecks, procurement departments usually do not have resources available to handle the tasks of manual data entry and processing. 

How the Netfira Platform helps to process csv files automatically

In addition to the automatic and reliable extraction and processing of data from B2B documents such as invoices, quotes, purchase order confirmations, purchase orders, advanced shipping notices etc., Netfira offers a quick digital connection and automated processing of data formats such as csv files. These csv files can be processed either in parallel to the processing of order confirmations or substitute the processing of order confirmations altogether for the time being. This does not solve the general problem of delivery backlogs and transport bottlenecks. However, Netfira offers a flexible and easy digital solution that supports the supplier and the operational purchasing department in processing and entering data from Excel lists into the respective systems. As a result, the Netfira Platform saves resources and time and prevents errors and data inconsistencies by guaranteeing high data accuracy. 

Pfleiderer Case Study

Learn how Pfleiderer successfully digitised its procurement through process automation.
Netfira on the BME event eLösungstage 2022

Syntegon case study

With a global roll-out of the Netfira Platform, Syntegon aims to automate and standardise purchasing processes at all locations. The Netfira Platform is used as the only automation solution for all existing ERP systems.

Read More